Sabre Races is committed to protecting and respecting your privacy. This policy explains how we collect, use and store your personal information when you register for our events or interact with us.

 

Sabre Races is organised by Samantha Walker and Stephanie Kemp and operates in Eastbourne, England.

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If you have any questions about this privacy policy or how your data is handled, please contact:

Email: sabre.races@gmail.com

When you complete our registration form, we may collect the following information:

• Full name

• Email address

• Mobile number

• Emergency contact name and number

• Physical Activity Readiness Questionnaire (PAR-Q) responses

• Health and medical information relevant to participation

• Waiver and consent confirmations

• Photography and media consent

• Marketing preferences

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We may also collect limited technical information through our website platform, such as browser or device information.

We collect your information in order to:

• Process event registrations

• Contact you about the event

• Manage participant safety

• Respond to emergencies during the event

• Process payments via Stripe

• Send important event updates

• Improve future events

• Share marketing communications where consent has been given

• Use event photography and video for promotional purposes

Some of the information we collect relates to your health and physical condition. This information is only collected for participant safety and event management purposes.

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By submitting your registration form, you consent to Sabre Races processing this information for these purposes.

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Access to this information is limited to event organisers where necessary.

Payments are processed securely using Stripe.

Sabre Races does not store or have direct access to your payment card details.

Photography and video recording may take place during Sabre Races events.

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Images and video content may be used on:

• Social media platforms

• Promotional materials

• Future event marketing

• Website content

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If you would like an image or video featuring you to be removed, please contact us at sabre.races@gmail.com and we will review your request reasonably and respectfully.

If you choose to opt in, we may contact you about:

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• Future Sabre Races events

• Event updates

• Promotions and announcements

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You can unsubscribe from marketing communications at any time by contacting us or using the unsubscribe link where provided.

We take reasonable steps to keep your information secure.

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Your data may be stored using:

• Google Forms

• Secure email systems

• Stripe

• Password-protected devices and accounts

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Only authorised organisers will have access to participant information.

We may retain participant and registration information for up to 6 years where reasonably necessary for:

• Event administration

• Legal obligations

• Insurance purposes

• Financial record keeping

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Health information that is no longer required will be deleted securely when appropriate.

We do not sell your personal information.

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Your information may be shared only where necessary with trusted third parties such as:

• Payment providers

• Event support services

• Emergency services if required

Under UK data protection law, you have the right to:

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• Request access to your personal data

• Request correction of inaccurate information

• Request deletion of your data

• Withdraw consent where applicable

• Object to certain types of processing

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To exercise any of these rights, please contact: sabre.races@gmail.com

Our website platform may use essential cookies and basic website functionality tools.

If additional analytics or marketing tools are introduced in future, this policy may be updated accordingly.

We may update this privacy policy from time to time to reflect changes to our events, services or legal obligations.

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The latest version will always be available through our website or registration pages.